Category: Admin/HR/Accounting/Finance

Employment Type: Contract

Reference: BH-373421

Coordinator, Office Affairs is needed for a contract opportunity with our Entertainment client located in Santa Monica, CA

Job Details
Duration: Temporary Contract (TBD on length)
Start date: 6/2024
Location: Santa Monica, CA
Pay rate: $20-23 per hour

What You'll Do:

Office & Facilities Operations
* Provide support with operations and maintenance of offices and studios for the staff of 50 + including all office systems and equipment.
* Facilitate the office space/details for new hire/ termination set-ups, work requests (creating and tracking), furniture issues and ordering.
* Liaise with IT, PX, Tech department and head of each office on all global new hires, promotions, and terminations.
* Liaise with IT support whenever necessary to ensure the smooth operation of systems.
* Oversight of office equipment maintenance and supply ordering for both LA and NYC office.
* Handle requisitions including submitting and tracking purchasing requests from staff for approval, submitting budgets for all purchases & services for approval.
* Facilitate all office and studio purchasing.
* Maintain stock reserves for business cards.
* Oversee facility services and repairs with building management and vendors as required.
Administrative and Staff Related
* Oversee adherence to office policies and procedures, ensuring staff are given adequate training to work efficiently and safely.
* Process weekly check logs, invoices, monthly p-card reports, monthly account transfers and assist with employee expense reports.
* Assist planning in house and off-site staff related events.
* Liaise with legal department and immigration lawyer to ensure timely renewal on employee VISAs.
* Manage Crypto.com Arena suite including game and concert requests, catering, billings, managing tickets and selling unused games/events.
* Other duties and responsibilities as assigned.

Who You Are:
Minimum two (2) years of administrative support in an office environment.
* Exemplary computer skills that include knowledge of the Microsoft Office Suite of products
* Ability to take initiative, set personal goals, and work autonomously
* Enthusiastic with a sense of humor
* Proactive, organized and problem solution oriented
* Trustworthy with the ability to handle sensitive information in a confidential manner
* Excellent communication (written and verbal), interpersonal, and organization skills required
* Strong organization skills with high attention to detail and impeccable follow-through
* Strong leadership with the ability to be innovative and suggest change/improvements within the scope of work
* Team player - able to work collaboratively and manage relationships with others
* Willing to learn new things and take constructive feedback
* Multitasker
* Comfortable operating and performing basic troubleshooting with technology
* Previous executive level administrative support (preferred)
* Bachelor's degree (preferred)

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.